Volunteer

The Night to Shine is only possible through all of the help of a lot of volunteers needed before and during the prom

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It takes more than a hundred people generously volunteering their time to make Night to Shine happen. We’d love for you to be a part of this special night.

Review the different volunteer roles below. Choose your favorite three roles that you would like to serve in.

Complete a Volunteer Application.

Upload copies of your background clearances. Details of how to apply for these are listed below.

Attend a volunteer training at Living Hope Community Church

Training is mandatory for both new and returning volunteers.

Tuesday, January 28, 6-7:30pm
Saturday, February 1, 9-10:30am
Sunday, February 2, 12:30-2pm

BUDDY TEAM

Accompany and assist assigned guest throughout the evening, providing companionship and any assistance they may need during the event. Sit with their guest during dinner and engage with them in conversation. We recommend volunteer buddies be at least 16 years old.

SET-UP TEAM

Friday morning setup of room, decorations, balloons, and event layout before guests arrive.

PARKING TEAM

Maintain a parking pattern and direct traffic for easy vehicle entry and exit. Maintain open fire and emergency lanes.

Assist guests as they exit vehicles, and help them find the registration area. Be available as guests return to their vehicles following the event.

FOOD SERVICE TEAM

Serve food to guests in main event space and Respite Room (for parents, caretakers or family members). Be knowledgeable about the items and assist guests in finding what they would like (especially if they have dietary restrictions or allergies) and refill food warmers, drinks and snacks.

Assist caterer with unloading food, additional food preparation and set up food and beverages in the main event space and in the Respite Room.

RED CARPET TEAM

Assist guests as they make their way down the red carpet, manage flow of traffic and cheer them on to make them feel welcomed.

PHOTOGRAPHY TEAM

Take photographs and treat participants like honored guests and celebrities.

REGISTRATION TEAM

Warmly greet guests and sign them in and answer any questions they may have.

Manage gifts and help each guest collect their favors to take home.

Greet buddies, give them their name badges and direct them to their team leader for a pre-event meeting on helping give their assigned guest the best experience possible.

Greet volunteers, give them their name badges and direct them to their team leader.

RESPITE ROOM TEAM

Care for the parents/caretakers by serving food, spending time getting to know them and being available to pray with them.

FLOATER TEAM

Constantly “float” around the main event space, kitchen, restrooms and outdoors to assist anywhere an extra hand is needed.

COAT CHECK TEAM

Greet guests, take their coats, label them and hang them. As guests leave, ask for their names and retrieve their coats.

HAIR, MAKE-UP, FLOWERS & SHOE SHINE TEAM

Arrive at the designated time and assist set-up team with the salon area. Welcome each guest to a salon station for hair and makeup or to a seat for a shoe shine. Chat with them while you pamper them and make them feel special.

Assist florist with unloading and properly laying out corsages and boutonnieres. Help guests select and pin on their flowers.

BATHROOM ATTENDANT TEAM

Help guests find the restroom, and offer assistance in the restroom if needed. If a guest requires assistance with more than getting in and out of a stall or hand washing, it is appropriate to contact their parent or caregiver for assistance.

SAFETY TEAM

Walk around and monitor the main event space and outdoor areas, making sure exits are not blocked and all areas remain wheelchair accessible.

Support on-site uniformed Law Enforcement personnel by ensuring a safe and secure environment for guests and volunteers. Coordinate with local police, fire and rescue as needed.

Assist uniformed professional EMT personnel at the event by providing basic first aid and care for any medical needs or emergencies.

TEAR DOWN TEAM

Take down decorations, tables, chairs, etc. and clean up the event space.

Also Check out the FAIRY GODMOTHER EVENT Here

Volunteers aged 14-17 should complete the Volunteer Registration and then have their parent/guardian complete this permission form.

Question about volunteering? Email us

Background Clearances

BACKGROUND CLEARANCES

All volunteers serving at Night to Shine are required to complete and submit copies of up-to-date background clearances.

1. PA CRIMINAL BACKGROUND CHECK

Click here to complete the PA Criminal Background Check.

Select "New Volunteer Record Check"
Scroll to the bottom to check the "Volunteer Acknowledgement Section" box. Click "Accept"
Proceed to the next page to fill out your information

*This is FREE for volunteers

2. PA CHILD ABUSE HISTORY CLEARANCE

Click here to complete the PA Child Abuse History Clearance.

Select the "Create Individual Account" button.
The site will guide you on how to create an account (username, password, etc.).

*This is FREE for volunteers

3. Please complete and sign the Living Hope Community Church's Volunteer AFFIDAVIT

Please request copies of your clearances and then forward a copy to nts@livinghopepa.org or bring them to a training event.

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